Definitions and Regulations

Academic Year is the period from September 1 to August 31 consisting of three distinct 15-week semesters.

Developmental programs that students may enter prior to admission into regular Certificate/Diploma level programs.

An approved and recognized body of content, knowledge, skills assigned a credit value.

The weighted value of a course based on the depth and breadth of the learning objectives.

An approved program of study consisting of a prescribed combination of courses that must address:

1. alignment with an applied occupational area of practice.
2. capstone project requirements including an approved oral defense evaluation.
3. alignment with the Maritime Degree Level Qualifications Framework for baccalaureate degrees.

Applied Degree Programs will normally:

1. be comprised of a minimum of 120 CU credits, with a minimum of 84 CU credits from an approved area of practice.
2. be prescribed over a minimum of 8 full 15-week semesters of study (or equivalent). The maximum CU credits awarded are as follows:
   • 3 CU credits for a program course regardless of laboratory, shop, study, or other experiential hours
   • 6 CU credits for a capstone project regardless of duration
   • 18 CU credits in a standard 15-week semester
   • 9 CU credits in a compressed (intersession or summer session) semester
3. require an approved occupational experience.

An approved program of study consisting of a prescribed combination of courses that must address:

1. occupational skill development.
2. academic or general study.
3. self interest or personal growth.

Diploma Programs will normally:

1. be prescribed over a minimum of a four semester period.
2. be comprised of a minimum of 80 credits; and
3. consist of a maximum of seven courses per semester.

An approved program of study consisting of in-depth training for graduates of a diploma program or equivalent. Advanced Diploma Programs will normally:

1. be prescribed over a minimum of one semester;
2. be comprised of a minimum of 20 credits.

A diploma to be issued upon successful completion of a minimum two-semester program that requires either graduation from a recognized two- or three-year post-secondary diploma or degree, or a combination of other post-secondary work and industry experience acceptable to the College as an entrance requirement.

An approved program of study consisting of a prescribed combination of courses that must address:

1. occupational skill development;
2. academic or general study;
3. self interest or personal growth.

Certificate Programs will normally:

1. be prescribed over a two semester period;
2. be comprised of a minimum of 40 credits; and
3. consist of a maximum of seven courses per semester.

A certificate of achievement is awarded upon successful completion of a program of less than one academic semester or upon completion of an academic course for which learning is measured and evaluated.

Any non-formalized course, seminar, workshop which addresses one or more of the following areas of study: occupational skill development, academic study, personal interest/growth, for which specific learning or performance is not measured or evaluated.

Certificates of Recognition may be awarded in various areas of study where students meet the criteria established for that area of study.

A certification of assessed competencies that is additional, alternative, complementary to or a formal component of a formal qualification. A microcredential recognizes the learner’s achievement of a set of competencies. The three core features are:

1. They are based on competencies that are in demand by industry and employers.
2. The focus is on demonstrating mastery of competencies.
3. The learner is awarded a digital certification upon successful demonstration of the competencies.

A badge is a digital representation of a microcredential. Badges will contain the name of the issuing institution, the competency achieved, and the level of achievement. Badges contain metadata on the nature of the competencies verified and their assessment instruments.

The College may enter partnerships for the purpose of developing and/or delivering courses or programs. Such partnerships will be formally recognized on parchments in one of the following ways:

1. College Parchment When a course or program is developed by the College, either in partnership with or on behalf of another institution, agency or industry; a College parchment will be issued. This parchment may contain the phrase "designed in partnership with..." as an additional description of the course/program.
   
   
2. Joint Parchment When a course or program is developed and/or delivered in partnership with another educational institution, a joint certificate formally recognizing both institutions may be awarded. This parchment would recognize both institutions and may contain the signatures of duly authorized officers of both institutions.

1. Diploma in Skill Development Awarded upon completion of a program that is at least two years in duration for which learning is measured and evaluated.
   
   
2. Certificate in Skill Development Awarded upon completion of a program that is normally one year in duration but not less than one academic semester for which learning is measured and evaluated.
   
   
3. Certificate of Achievement Awarded upon successful completion of a program of less than one academic semester or upon completion of an academic course for which learning is measured and evaluated.
   
   
4. Continuing Studies Certificate (Certificate of Participation) Issued upon completion of a non-formalized course, workshop, seminar or program, for which specific learning or performance is not measured or evaluated.

Students who are registered for 4 or more courses in course-based programs.

Students who are registered for less than 4 courses in course-based programs.
Students who are registered for less than 18 hours per week in self-paced programs.

A 15-week period which will include class/learning time as well as administrative and evaluation time. The academic year will be divided into three semesters: the Fall Semester will commence in September; the Winter Semester will commence in January; and the Spring Semester will commence in May.

A five to seven week period which will include class/ learning time as well as administrative and evaluation time - usually scheduled at the beginning of the spring semester.

A five to eight week period which will include class/ learning time as well as administrative and evaluation time - usually scheduled in the second half of the spring semester.

Persons who do not meet the entrance requirements for admission into a full-time program, but who are at least 19 years of age at the time of submitting an application, and who have been out of school for at least one year.

To qualify for a diploma, an advanced diploma, a post diploma or a certificate, learners must meet the following requirements:

1. Meet all the requirements as prescribed in the program of studies;
2. Obtain a mark of not less than 50% in every course in the program unless otherwise specified;
3. Attain a minimum grade point average of 2.0;
4. Obtain 25% or more of their credits from the college.

Learners who do not complete their diploma program in the prescribed time frame from first registration, may complete the program by following the regulations in effect at the time of first registration provided the program is completed in not more than three years beyond the regular date of completion. A learner who does not complete a program within these prescribed time limits may be required to complete additional courses or to repeat certain courses before being deemed eligible to receive the diploma.

Learners who return to complete a Diploma in Technology may not receive credit for courses that were completed more than five years prior to the date of readmission.

Learners enrolled in accredited Health Sciences programs will be permitted a maximum of one additional year to complete their program of studies.

Learners may receive advanced standing for up to 75% of the content of the program to which they have been admitted on the basis of successful completion of this content in the same or similar programs at another college and as assessed by the college.

Applicants who wish to be considered for advanced standing should submit an application with the following documents:

1. Proof of high school completion;
2. Official transcript(s);
3. Calendar description of the courses claimed for credit.

Learners seeking advanced standing will not be excused from any course until written authority has been received from the office of the Registrar.

Transfer of credit status is awarded for any course completed at the Marine Institute or at any one of the former colleges provided that the course uses the same course description and course number. When Transfer of Credit is awarded, the college will accept the passing grade as awarded by the institution and this mark will be used in the calculation of the G.P.A.

Exemption status is granted if the course has a minimum of 70% equivalency in the course material required. When exemption status is awarded, no mark is reported on the transcript and the G.P.A. is not affected. The college will consider exemptions for courses if the learner received a passing grade.

The college will accept any credit course from a recognized public post-secondary institution as an exemption for an elective even if that course is not offered at the college. For example, a course in Linguistics from MUN would be considered to have equivalent value to any other “elective” and, on request, could be granted exemption as a general elective. In some programs electives must be chosen from a designated group of courses, in which case a general elective cannot be used as a substitute.

It is the policy of the college that learners will be given every opportunity to receive credit for past learning experience through a comprehensive systematic process of evaluation referred to as Prior Learning Assessment and Recognition.

Credits awarded for Prior Learning Assessment and Recognition will be recorded on the learner transcript as an exemption or as a mark.

There will be no charge for Prior Learning Assessment and Recognition for learners who are enrolled in a college program. The maximum number of credits that can be awarded through the Prior Learning Assessment process is 75% of the number required to complete the certificate/diploma.

Prior Learning Assessment and Recognition (PLAR) Application (60kb)
Application for Exemption/Credit Transfer (117kb)

The college will recognize course work completed in other programs/courses that fulfill the requirements for a designated percentage of the program in which the learner is now applying. When learners are granted a block transfer, their academic grades will be calculated beginning at the point of entry to the program.

A credit is a weighted value of a course based on the depth and breadth of the learning objectives.

For the purpose of assigning credit values, the measurement of learning objectives is usually accomplished by equating the value with the period of time scheduled to deliver the content in the conventional lecture methodology as follows:

Learning Objectives scheduled for delivery in a one hour period per week per semester constitutes a one credit value; therefore a course that is scheduled for three hours per week per semester represents a three credit value. However, a recognized laboratory experience is usually measured in the following manner:

2 – 4 hours of lab/week/semester is equivalent to one credit
5 – 7 hours of lab/week/semester is equivalent to two credits
8 – 10 hours of lab/week/semester is equivalent to three credits
11 – 14 hours of lab/week/semester is equivalent to four credits

However, the actual process in achieving competency in specified learning objectives can be accomplished via a second equally legitimate and pedagogically sound methodology that is individualized and learner-centered. In this latter methodology which embraces distance delivery, time is a flexible factor, fixed schedules do not apply and the process is learner-driven. This is in contrast to the conventional lecture mode which is teacher-directed with fixed learning times and schedules. The one constant for both modes is the set of learning objectives. Therefore, credit value is assigned by determining the equivalent time required if the learning objectives were delivered in the conventional mode and applying the formula as described under the definition of a credit.

The percentage mark in any course is converted to a grade point according to the following table:
80% and over
4

70%, 75%
3

60%, 65%
2

50%, 55%
1

Below 50%
0

The grade point average is obtained by multiplying the credit value of each course in the program by the grade point obtained in that course. The sum of all the products is then divided by the total number of credits.
 
When a course is repeated or a supplementary examination is written, the highest mark attained will be used in the calculation of the grade point average.
 
When learners complete more than the minimum number of electives, learners are able to select which electives will be used in the calculation of the G.P.A. by making application at the Registrar’s Office. Without such application the Registrar will select for calculation purposes the required number of electives as recorded chronologically on the transcript.

Clear Standing

1. Learners are in clear standing when they have passed all courses and have attained a grade point average of at least 2.0
2. In Diagnostic Ultrasonography, Medical Laboratory Sciences II and III, Medical Radiography II and III, Respiratory Therapy II and III programs the pass mark is 60%, including a minimum of 60% on the final exam.
3. In Industrial Trades programs, the pass mark is 70% in the practical component and 70% in the theory component.
4. In Aircraft Maintenance Engineering Technician and Aircraft Structural Repair the passing grade is 70%.
5. In Primary Care Paramedicine, the pass mark is 70%, including a minimum of 70% on the final exam.

Conditional Status
Learners are classified as conditional when: they have a cumulative grade point average between 1.00 and 1.99 in any semester, or when they must clear course deficiencies in order to graduate (e.g., learners who must successfully complete a failed course through supplementary examinations or repetition).
 
Learners are expected to attempt courses from previous semesters (if available), before registering for any new course, and must consult with a faculty advisor and/or counsellor on or before registration.
 
Academic Dismissal
Learners will be academically dismissed if their cumulative grade point average is less than 1.0 and/or they have not passed a minimum of 40% of the credits attempted in the semester.
 
One-Time Forgiveness
The college will waive the academic dismissal policy on a “one-time forgiveness” basis as per the following:
 
Learners, who, for the first time fail to meet the minimum re-admission requirements will be given an academic warning and will be permitted to register for the next semester provided:

1. Those learners are referred to a Counsellor and will participate in a review of their career/academic goals and will develop learning strategies that will lead to success.
2. An appropriate course load will be developed by the learner in consultation with the academic advisor/counsellor. The maximum course load will not exceed the normal semester workload for the program.

Learners will be permitted to register only for those courses for which prerequisites have been successfully met.
 
Academic Dismissal
Learners who have availed of the “one-time forgiveness” policy and who fail to meet the re-admission requirements for a second occasion will be academically dismissed.
 
Learners who have been academically dismissed will not be accepted to return until a period of six months has elapsed.
 
Learners who have been academically dismissed will be permitted to register for one course for credit in a certificate or diploma program, or any number of courses for credit in the Adult Basic Education program or the Comprehensive Arts and Science (CAS) Transition Program.
 
Academically dismissed learners are not eligible to write supplementary exams.
 
Learners in the Health Sciences programs will be required to withdraw from their program of study at the point in their program where it is determined that the one additional year (maximum) will not be adequate for them to complete all the requirements of the program.
 
Learners who have been academically dismissed on two or more occasions will not be eligible for readmission for a period of two years from the date of dismissal.
 
Promotion Denied (General)
Learners who do not achieve a pass in all courses and a G.P.A. of 2.0 or better may not be able to continue with their program but may return to the college to complete deficiencies.
 
Promotion – Engineering Technology Programs from First Year
To qualify for the technical intersession, at the end of the first two semesters learners must normally have successfully completed all prescribed courses and attained a minimum overall G.P.A. of 2.00. Learners who have a G.P.A. between 1.00 and 1.99 at the end of the second and subsequent semesters may, with the permission of the college, be conditionally admitted to the next semester if there is a determination that the learners are capable of attaining clear standing by the end of the subsequent semester.
 
Promotion – Medical Sciences
Promotion from Semester 2 to Semester 3 will be governed by the following:

1. Learners will compete for places in the third semester of the programs.
2. Competition will be based on academic standing in Semesters I and II of the program. Learners must pass all first and second semester courses (minimum of 50%) and have a minimum G.P.A. of 2.00 to be eligible for promotion from second to third semester.
3. Learner’s weighted averages at the end of the second semester will be used to calculate academic standing for purposes of competition.

Promotion from second technical year (6^th Semester)
For Medical Laboratory II, Respiratory Therapy II and Medical Radiography II learners must have passed all courses in semesters 1 to 5 and have a minimum G.P.A. of 2.00 to be promoted at the sixth semester (start of the clinical year).
 
Promotion in Nutrition and Food Service Management
Learners must pass all first and second semester courses (minimum of 50%) and have a minimum G.P.A. of 2.00 to be eligible for promotion from Semester 2 to Semester 3.

1. Work term learning is integral to co-operative education, and a co-op diploma will be awarded to learners who successfully complete work terms as articulated in their program structure. Work terms provide unique learning experiences in a real work place setting. They are program relevant, full-time, 12 – 16 weeks in duration, and normally remunerated. Scheduling of work terms varies by program, however they alternate between academic semesters. Work term start and finish dates correspond with academic semesters; however specific dates are established with each employer.
2. To be eligible for a work term, a learner must have “clear standing” for all courses prescribed in the program to the point where the work term marketing occurs; or be able to attain clear standing by writing one supplementary or one upgrading supplementary.
   Since work term arrangements are often made in advance of the commencement of the work term and before current academic assessments are available, eligibility will be based on the most recent transcript. Once a learner has been confirmed for a work term, this arrangement shall be honored regardless of academic standing.
3. The co-op term mark will result from both employer and institutional evaluation. Learners must achieve a minimum of 50% in each of the work term performance evaluation and the work term report, and must achieve a combined grade of 60%. The work term mark will be recorded on the learner transcript.
   1. Work term performance is evaluated by the employer and monitored by the college.
   2. The work term report is validated by the employer and graded by faculty/coordinators. A learner receiving a 40% or 45% grade on the work term report will be eligible to re-submit the report. The report must be re-submitted no longer than four weeks after receipt of the work term evaluation.
4. Learners are encouraged to obtain their own work terms. Such work terms must be confirmed by letter from the employer and approved by the coordinator on or before the first day on which the learner commences work.
5. Learners are required to sign a waiver giving permission to the college to supply learners’ resumes and transcripts to potential employers.

There are incidents where Industrial Trades programs may deviate from standard academic regulations. These differences are identified below:
 
Credit System
The credit system is not applicable to programs in the School of Industrial Trades. Courses are assigned hours in order to match with the Provincial Apprenticeship Program Structure.
 
Grade Point Marking System
The Grade Point Marking System is not applicable to programs in the School of Industrial Trades. Courses are assigned hours in order to match with the Provincial Apprenticeship Program Structure.
 
Conditional Status
Learners are classified as conditional when they must clear course deficiencies in order to graduate. Learners who are required to successfully complete a failed course must follow the regulations as outlined in College Rewrite Policy AC-117 / AC-117-PR.
 
Supplementary Exams
Learners will follow regulations as outlined in the College Rewrite Policy AC-117 / AC-117PR.
 
A rewrite of a final evaluation provides an opportunity for learners to improve their standing in a course in which they have attained a failing grade. The grade attained in the rewrite will be used to determine the final grade.
 
The following conditions must be met in order to qualify for a rewrite:

1. A score of 60% on the original exam
2. Attendance of 90%

Learners may be eligible for a maximum of two rewrites during the fall semester; a maximum of two rewrites during the winter semester and a maximum of one rewrite during intersession. For complete details please refer to the College Rewrite Policy AC-117 / AC-117PR.
 
Deferred Exams
Learners who are prevented by illness or bereavement or other acceptable cause from writing a final examination, where one is scheduled, may apply for permission to write a deferred exam. The deferred examination is the final examination for the individual concerned.
 
Incomplete
The Incomplete regulation does not apply to Industrial Trades.

It is the policy of this college that all learners will register for full-time programs at the beginning of each semester including the Intersession. Learners accessing “continuous intake” programs will be admitted and will engage in the initial registration process at any time during a semester but will be required to register with all other learners at the beginning of each subsequent semester.

Date of Registration
Learners will register in person on the date and at the time and place prescribed and publicized by the college. Registration for continuous intake programs will be scheduled on a continuous basis, and learners will be admitted as vacancies occur.
 
Late Registration
With permission, late registration may sometimes be acceptable, up to two weeks after the official registration day.

Learners will not be admitted to a class until they have satisfied the regulations regarding entrance and complied with the General College Regulations.

Course Load
The number of courses constituting a normal semester workload for a learner is specified in the outline for each program as published in the College Calendar.

Extended Course Loads
Learners who wish to register for extra courses must make application to the program administrator or designate.

With the permission of the campus administrator or designate, learners may repeat any course for which a passing grade has previously been awarded.* The original passing grade will remain on the transcript and a second entry will be recorded with the new grade. The highest mark attained will be used in the calculation of the G.P.A.

*Space limitations and other considerations will determine approval.

When required courses are not available in a particular semester, full-time learners may make application to the campus administrator to register for such courses through independent study. Applications must be processed within two weeks from the commencement of the term.

Access to courses through Independent Study may be permitted when resources are available and with the permission of the campus administrator and the coordinator (where applicable) in consultation with the faculty. Strategies to ensure adherence to course requirements may be documented in contract format to be signed by the learner, the course instructor, the campus administrator and the program coordinator (where applicable).

Adding Courses
The last date for adding courses is two weeks from the commencement of the semester (one week from the commencement of the intersession/summer session) in which that course begins. In extenuating circumstances, in the normal semester the two-week period may be extended. Learners must complete the appropriate registration change form. Changes must be approved by the campus administrator or designate.
 
Withdrawing
Courses may be dropped without academic prejudice up to the end of the eighth week from the scheduled date of registration for a semester (or the end of the second week in the intersession/summer session). Courses dropped after this date are recorded as “Dropped/Fail” and will have a zero mark entered on the academic record for the course or courses dropped unless, in extenuating circumstances, the learner has received the written permission of the campus administrator to drop a course without penalty. Learners are required to complete the appropriate registration change form which must be approved by the instructors concerned and by the campus administrator or designate.

Registered learners who wish to withdraw from the college will be invited to discuss the situation with the appropriate Learners Services official. The withdrawal form must be completed and signed by the appropriate faculty and the campus administrator.

Transfer Process for Engineering Technology (First Year)
If a learner wishes to change his/her original program choice, he/she MUST request a program transfer and complete the appropriate form (Request to Transfer Form) which is available through the campus Learner Services Office.

Applicants cannot request a change in program prior to entry into the first year. A request to transfer does not guarantee entry into one’s alternate, “new” program choice. Program transfer will be granted only if sufficient space is available. The following conditions apply:

1. The Request to Transfer Form must be received at the campus Learner Services Office by February 15.
2. Transfers are granted based on (a) space availability and (b) the learner’s weighted average at the end of semester one. In cases where the learner has been exempted from courses in the first semester, the mark(s) obtained by the learner at another post-secondary institution or high school will be used in calculating the weighted average.

Learners wishing to change their program of study must apply for a Program Transfer.
Program Transfer Request applications are available from the campus Learner Services Office. Transfers will only be approved if:

1. Learners meet the entrance requirements for the program requested;
2. Space (i.e. a seat) is available in the program requested;
3. The appropriate counselling process has been followed.
4. Learner is an enrolled student at the time of the transfer request.

Learners must complete the following steps to apply for a program transfer:

1. complete and sign the applicable section of the Program Transfer Request application;
2. complete a counselling process with the campus Counsellor regarding the requested transfer;
3. receive a written recommendation from the Counsellor supporting the transfer request;
4. receive written approval from the Campus Administrator(s) or designate at the campus of origin for the recommended transfer;
5. submit completed Program Transfer Request application with appropriate signatures to Learner Services for processing.

The Registrar’s designate at the sending campus will contact the Campus Administrator (or designate) at the receiving campus for appropriate approval and to determine appropriate transfer time frame and program start date.

Program transfers will be processed by date of receipt of the learner’s application to the program for which they are currently enrolled.

Dates of mid-terms, final, and supplementary examinations will be set in advance. No more than two mid-term and final examinations will be scheduled for a learner on any one day.
 
Learners evaluation will be conducted on a continuous basis. The method of evaluation will be recommended in the official Course Description. The final grades submitted to the campus Learner Services Office will be rounded in units of five.
 
Instructors shall not be permitted to give quizzes worth more than 10% of the total final mark in the two week period prior to the start of semester examinations. As well no previously unassigned work may be assigned in the last two weeks of the semester. This regulation does not apply to:

1. Courses with no final semester examination.
2. Laboratory examinations.
3. Self-directed and modular courses.
4. Courses with block teaching.
5. Assignments given prior to this period which are due in the two weeks prior to examinations.
6. Courses offered in the intersession and summer session (i.e. 5 – 7 week periods). The time frame for these courses will be one week prior to the start of examinations.

Supplementary examinations provide an opportunity for learners to improve their standing in a course in which they have attained a failing grade of 5 or 10 marks below the stated pass mark.

For upgrading purposes, in their last semester of studies, learners may be given an opportunity to write a supplementary examination for a course in which they have attained the minimum pass mark or five marks above the minimum pass mark.

The grade attained in a supplementary examination will replace only the grade attained in the final examination for the course in question and will be combined with marks previously attained for term work. The following conditions must be met in order to qualify for supplementary examinations:

1. Learners may be eligible to write one supplementary per semester.\
2. Supplementary exams will not apply to any course in which the final exam is worth less than 30%
3. Supplementary examinations will be scheduled and should be written during the supplementary period following the regular examination period.
4. Learners must apply, in writing, for supplementary examinations. The established standard fee per supplementary examination must accompany the application form. Refunds of such fees will be permitted only if permission to write an examination is not granted.
5. If the mark obtained in the supplementary is lower than the original mark obtained on the regular examination, the original mark will be included in calculating the grade point average.
6. Where circumstances warrant, supplementary examinations may be written off-campus; ths campus Learner Services Office must be contacted for permission and guidelines prior to the examination period. All costs associated with the administration of off campus supplementary examinations will be borne by the learner.
7. Academically dismissed learners are not eligible to write supplementary exams.
8. For purposes of transfer of credit, learners must be aware that other post-secondary institutions may not accept grades attained through Supplementary Examinations.
9. Comprehensive Arts and Science (CAS) Transfer: College-University Program learners who write supplementary examinations are advised to consult with the Counsellor at a campus where the Comprehensive Arts and Science (CAS) Transfer: College-University Program is offered concerning their transferability of courses to Memorial University.
10. Before writing a Supplementary Examination in the Comprehensive Arts and Science (CAS) Transfer: College-University Program, a learner must be informed in writing of #8. The written communication (i.e., form) must be signed/dated by the learner, the instructor of the course and the Campus Administrator. Copies should be kept by the instructor and Campus Administrator, and a copy must be placed in the learner’s file in Learner Services.

Learners, who are prevented by illness or bereavement or other acceptable cause from writing a final examination, where one is scheduled, may apply for permission to write a deferred examination. The deferred examination is the final examination for the individual concerned.

Where possible, deferred exams should be completed by the last day of exams/classes for that semester, or as soon as feasible thereafter.

A request for deferred examinations must be submitted to the campus Learner Services Office as soon as possible after the date on which the regular examination was scheduled. The request for a deferred exam will be assessed by the campus administrator or designate in consultation with faculty members. Learners should note that permission to write deferred examinations is a privilege, not a right, granted solely on the basis of extenuating circumstances.

Subject to the approval of the campus administrator or designate, an incomplete grade may be assigned when the mandatory components of the course are not completed. Incompletes must be cleared by the end of the third week after the beginning of the subsequent semester. If incompletes are not cleared by this date, learners will receive a failing grade.

Learners, who feel that they may not have been accurately assessed on any assignment, examination, term paper, or laboratory or shop exercise should, in the first instance, discuss the matter with the instructor teaching the course. This should be done within three instructional days of the receipt of the assessment. If this does not result in a satisfactory resolution, learners may request that the matter be reviewed by the campus administrator. If this action is taken, it must be done within five instructional days of receipt of the assessment. Unsatisfactory resolution of the dispute at this stage may enable learners to request a review of the grade(s) by the Academic Appeals Committee. Such an appeal should be made within ten days of receipt of the assessment.

Learners may apply to have a final examination paper re-read.

An application for re-read must be made in writing to the campus Learner Services Office within one month following the release of the marks.

A re-read fee must be paid at the time of application. If the mark is changed after the re-read, the fee is refunded; if the mark is unchanged, the fee is forfeited.

The mark obtained in a re-read stands as the official mark in the course and is used in all calculations of the learner’s academic record.

Learners who, through illness or other exceptional circumstances, have been absent from a scheduled final examination, or who have been unable to complete all of the required work in a course, may, on the recommendation of the Counsellor, in consultation with the campus administrator and faculty be given credit for the course.

Application for Aegrotat Standing, with full details duly authenticated, must be made to the campus Learner Services Office within two weeks after the last day of examinations, indicating each course for which the application is being made.

Note: Transcripts, diplomas and certificates will be withheld from a learner who is in possession of college property such as books, equipment or supplies or who owes money to the college.

Grade Reports
Grade reports will be issued at the end of each semester and intersession.

Transcripts/Records of Achievement

1. Official Transcripts/Records of Achievement may be obtained at any time from the campus Learner Services Office.
2. A transcript includes the learner’s academic record to date including academic decisions which may have been taken. Transcripts that are released will include the learner’s complete academic history.

All registered learners of the college have the right to appeal decisions or rulings which affect them and which pertain to academic matters.

All learners of the college have the right to appeal decisions or rulings that affect them and which pertain specifically to non-academic matters. Please consult the Student Handbook for details regarding these policies.

Candidates applying for full-time status must satisfy the following requirements:

1. Meet the educational and other requirements for entry into the particular program or meet the mature student requirements.
2. Have reached the legal school-leaving age on the date of commencement of the course/program.
3. Apply on-line or in writing on the approved application form and submit the non-refundable application processing fee.
4. Show evidence of physical qualification in accordance with the requirements of the program selected, where applicable.
5. In the case of high school students, provide a copy of marks obtained. In the case of ABE students, provide a Record of Achievement or other equivalent official transcript.
6. Provide further documentation or report for an interview or for testing when required.

Senior high school graduation means the successful completion of required credit courses as specified by the Department of Education.

High School students who complete modified programs and courses with the third digit "6" may require further assessment before eligibility is determined. The completion of a modified program or course may prevent the applicant from being accepted into regular college programs. Applications will be referred to the Campus Committee on Special Admissions for assessment.

The following High School Equivalency Certificates will be considered for acceptance into college programs:

1. Basic Training for Skill Development (BTSD) Level 4.
2. Adult Basic Education Certificate (ABE) Level 3 (Level 4 prior to 1991).
3. General Educational Development (GED).
4. The Grade XI Certificate (Department of Education, Public Exams).

Persons holding certificates as listed in 1, 2, or 3:

• will be accepted into certificate programs without further evaluation.
• may be required to report for further evaluation before acceptance into diploma programs is established; and upon being accepted, those applicants may be required to complete additional courses before entering the diploma program of their choice.

Applicants who do not meet the educational prerequisites for the program they wish to enter may be considered for admission on an individual basis provided the following conditions are met:

1. Applicants are at least 19 years of age at the time of application.
2. Applicants have been out of high school for at least one year.
3. Applicants present a certified copy of grades for the highest educational level attained.
4. Applicants complete the standardized assessment instrument at a level approved by the College.

Special circumstances may exist whereby applicants who fail to meet all of the criteria for admission may be recommended for acceptance. In such cases, the application will be referred to the Committee on Special Admissions.

Applicants who are high school students who do not meet the academic requirements (including having reached the legal school leaving age on the date of commencement of the program) must provide a letter of recommendation from the High School Principal or Guidance Counsellor.

Applicants with disabilities will undergo an assessment to determine admission. The assessment will include:

1. Reviewing the applicant's qualifications.
2. Reviewing the recommendation of the sponsoring or supporting group (if applicable).
3. Summarizing the applicant's strengths and abilities.
4. Determining the need for support staff required to facilitate the integration of the applicant.
5. Identifying necessary resources/equipment required to facilitate the training.

Home schooled applicants will be reviewed for general admission by the College's Special Admissions Committee. The applicant will be asked to provide proof of standardized assessment results and/or complete the standardized assessment instrument used by the College.

Definition:
A portfolio is a compilation of materials such as drawings, photographs, paintings, film or videos, writings, prints, collages, ceramics, crafts, textile patterns, audio tapes, musical scores, computer imaging, design or other areas of creativity that reflect the prospective student's interests, abilities and experience.

Purpose:
The purpose of the portfolio is to establish applicant suitability for the program of study.

General Guidelines:

1. All work in the portfolio should be clearly labeled with the prospective applicant's name, title of the work, number of pieces, date completed and materials used;
2. The College will only accept portfolios in a proper portfolio folder or case;
3. Portfolios should include a printed listing of the contents of the portfolio;
4. All works should fit into a standard size portfolio case and may be presented in their original form;
5. Large scale, fragile or 3-dimensional work should be submitted in 35 mm. colour slide form, as digital images at a resolution of 150 ppi or as colour photographic or digital prints;
6. All visual-related work should be original. An affidavit is required stating that the work is original. All musicrelated work should be performed by the applicant and reference should be made as to whether or not the work is: a. a “cover” of another’s work b. public domain;
7. Applicants are advised that they are responsible for the return of submitted materials after they have been reviewed by the Assessment Committee. Applications must include pre-stamped and self-addressed mailing envelopes, prepaid courier invoices, or cheques or money orders to cover postage costs if they wish their work to be returned after review. Portfolios will be destroyed if they are not claimed within one month of the date of notice of the decision of the Assessment Committee. The College assumes no responsibility for loss of or damage to portfolios submitted.

Portfolio Screening:
All portfolios will be reviewed by an Assessment Committee that includes faculty representatives. The Assessment Committee will be looking for the following in a portfolio:

1. originality of ideas or concepts;
2. technical skills;
3. observation and interpretive skills;
4. a variety of media;
5. presentation and organization of material.

Submission Deadline:
Applicants are strongly urged to apply early as programs are filled on a first-come, first-served basis. Portfolios should be submitted with the application.

Academically Dismissed Students

1. Applications from academically dismissed students will be received at any time but students will not be accepted to return on a full-time basis until a sixmonth period from the date of dismissal has elapsed. Students who have been academically dismissed will be permitted to register for one course for credit in a certificate or diploma program or for any number of courses in the Adult Basic Education Program.
2. Students who have been academically dismissed from a program on two or more occasions will not be eligible for readmission to that program for a period of two years from the date of dismissal.
3. Students who are required to withdraw from the College under numbers 1 and 2 (above) must apply for readmission and their names will be placed at the end of the existing eligibility list.

Students who are in good standing and who voluntarily withdraw due to extenuating circumstances (confirmed by the counsellor or campus administrator) will be required to reapply to return to the program; these students will be admitted into the first available seat.

Eligibility lists will be maintained for each program on a first-come, first-served basis. Candidates will be placed on the eligibility list by the original date of application, provided all entrance requirements are satisfied and all necessary documentation is received.

Original Application:

1. Applications will be processed on a "first-come, firstserved" basis. Each application will be dated on the date of receipt provided that:
   a. The application is correctly completed with all documentation, and
   b. All educational and other requirements are met, and
   c. All required fees are paid.
2. Applicants will be notified immediately upon receipt of their application.
3. Applicants enrolled in their final year of high school will be accepted conditionally pending receipt of final exam results.
4. When accepted, applicants will be asked to confirm in writing their intent to register and will be required to pay a registration fee in advance. If applicants fail to confirm within the time specified their places will go to the applicant next on the eligibility list.
5. Applicants for First Year Engineering Technology: The College offers a common first year in the Engineering Technology programs. This allows students to attend the first two semesters of an engineering technology program at the campus nearest their hometown. After completing the first two semesters, students then enter the campus which offers the program of their choice, to complete the Spring Technical Intersession and the subsequent years of their program.

Individuals must submit their application to the campus where they intend to complete the first two semesters of their program. This begins a first-come, first-served provincial process which reserves a seat at the designated campus for the appropriate Technical Intersession, and subsequent years of program study. After successful completion of the first two semesters, students progress to the Technical Intersession in the program for which a seat has already been reserved. Students who, after registration, wish to change their program choice MUST apply using the Program Transfer process.

1. A student number will be assigned to every student who enters a regular College program either on a fulltime or part-time basis.
2. Students will use the number assigned to them regardless of the number of times they register at the College or the campus at which they register.
3. Student numbers must appear on all documents to be added to the student's academic or financial files.

The only entrance requirement for applicants wishing to apply for a credit course through General Studies is the course prerequisite, if applicable.

Acceptance to any of the courses under General Studies does not constitute a commitment to or admission into any college program.

Students who apply for part-time status in any program must meet all the requirements outlined for full-time status and will be considered only if a vacancy exists after full-time students have been accommodated.

Students in or about to enter their final year of high school will be admitted into College level credit courses in accordance with the following:

1. Students must hold an academic record with a minimum overall average of 80% based on the marks for all courses completed in high school.
2. Students will be accepted on a first-come, first-served basis on the provision that space is available.
3. Access will normally be limited to one credit course in a given semester. Eligibility to enroll is restricted to one semester and will be reviewed for a second semester upon successful completion of the first semester course.
4. All fees and deadlines for regularly admitted students will apply.
5. Students applying for admission under this policy will be required to submit:
   a. a completed application form,
   b. an official high school transcript,
   c. a letter from the high school principal or guidance counsellor clearly recommending admission to "Concurrent Studies", and
   d. a letter from the applicant requesting enrollment in a specific course.

Applicants must submit:

1. a completed Application for Admission;
2. an official transcript of academic record;
3. an application fee of CAD $100 (non-refundable);
4. proof of proficiency in English

Students pay the provincial rates, as outlined in this calendar; however, if the student's first language is not English, the College reserves the right to test the English proficiency of these students before admission.

All international students must meet the college’s English proficiency requirements for acceptance into regular programs. The college will accept most internationally recognized tests of English proficiency (e.g. TOEFL paper based 550, TOEFL Internet based 79, TOEFL computer based 213 or equivalent, IELTS (academic) overall band score of 6.5 and 6.0 for reading and writing, MELAB minimum 85, etc.).

Applicants must meet the College's entrance requirements for the program as set out in the particular program. For most college programs, the entrance requirement is graduation from a secondary school with certain programs requiring achievement in specific subject areas such as Mathematics, English Language, Physics, Chemistry or Biology.

Applicants from British-oriented educational systems should present the general certificate in Secondary Education.

Applicants are required to submit the latest official transcript of marks which will be assessed on an individual basis.

Students must provide proof of status in Canada at the time of registration.

OBJECTIVES

1. To provide education in the Allied Health Sciences as considered necessary by the Government, the college, registering associations and the community.
2. To graduate well trained personnel who can serve their employers and the community with the highest degree of competence.
3. To develop in students the ability to freely communicate with their fellow workers in the allied health professions.
4. To promote professionalism and a high level of responsibility in the student.
5. To impress on students the vital importance of maintaining at all times a high level of competence in the performance of their duties.
6. To foster in students the importance of maintaining up to date knowledge in their profession.
7. To provide continuing education programs for graduates.

NOTICE
Prospective students should NOTE CAREFULLY that while the college may admit students to a program of studies in Health Sciences, the right to practice is granted only through the appropriate authority of the Province in conjunction with national registration/certification bodies.

HEALTH SCIENCES PROGRAMS EDUCATION REGULATIONS
Examinations and Promotions

1. The general rules and regulations of the college shall govern, except in instances specifically covered by the following regulations.
   1. The faculty constitutes the examining body for all examinations. The standing of every student will be assessed at the end of each semester and will be communicated to individual students by the Registrar.
   2. Students have the right to appeal a decision made with respect to their promotions.
   3. To be promoted a student must, in addition to obtaining the requisite academic standard, complete and deliver all laboratories, assignments, and work reports as required.
2. Course Pass Mark
   1. Rehabilitation Assistant, Diagnostic Ultrasonography, Medical Laboratory Assistant, Medical Laboratory Technologist , Medical Radiography , Respiratory Therapy – 60%.
   2. Primary Care Paramedicine – 70% for paramedic-specific courses; 60% for all other courses.
   3. Practical Nursing and Home Support Worker / Personal Care Attendant - 65%.
   4. Promotion from semester 5 to semester 6 for Medical Radiography, and from semester 6 to semester 7 for Medical Laboratory Sciences and Respiratory Therapy. Students must have passed all courses in the previous semesters and have a minimum G.P.A. of 2.00 to be promoted to the start of the clinical training block.
   5. Promotion to the Clinical and Field Practicum training block in semester 4 and 6 for Primary Care Paramedicine. Students must pass all courses in the previous semesters to be promoted to the practicum training block.
3. Students may be required to withdraw from the program at any time if, in the opinion of the Campus Administrator, they are unlikely to profit from continued attendance.
4. Students enrolled in accredited Health Sciences programs will be permitted a maximum of one additional year to complete their program of studies. Students will be required to withdraw from the program at the point where completion of the program within the allowable time frame is not possible. Students will be required to reapply for admission under re-admission guidelines as outlined in the current College Calendar.

HEALTH SCIENCES PROGRAMS ADMISSION REQUIREMENTS
Academic entrance requirements are listed separately for each program.   Before final acceptance into a Health Sciences program is granted, the applicant must also complete the School of Health Sciences Student Information and Program Awareness Form, and submit the requested documentation, including:

1. Current Certificate of Conduct obtained from the Royal Newfoundland Constabulary, the Royal Canadian Mounted Police, or local provincial/municipal forces, including the “Vulnerable Sector Check”.  Applicants with a criminal offence listed on their Certificate of Conduct may be denied admission to the School of Health Sciences.
2. Student Immunization Record, providing evidence that the applicant has recieved the required vaccinations / screening tests. Completion of the immunization record will require physician’s visits, blood tests, and a TB screening test; detailed instructions are included on the School of Health Sciences Student Information and Program Aawareness Form. The applicant is responsible for ensuring that all medical  requirements are fulfilled, and the immunization record complete, before submission. Certain vaccinations require a series of immunizations over a period of time; it is therefore important to start the process as early as possible. The applicant is also responsible for all associated costs (vaccinations, laboratory testing, physician fees, certificate of conduct fees, etc.).

HEALTH SCIENCES CLINICAL TRAINING PRACTICUMS
All Health Sciences programs include mandatory clinical training components (practicums). Students will be assigned to affiliated hospital / clinical sites, and will be responsible for meeting the site’s pre-employment requirements. Detailed instructions will be provided by program faculty prior to the start of each practicum. Failure to meet the requirements may result in the student being denied access to the clinical site, which could, in turn, affect graduation from the program. 

Students may request to complete a clinical training practicum at a site that is not currently offered as an affiliated site. In these cases the College will make every effort to accommodate the request but it is important to note that it will not always be possible to do so. A legal agreement with the requested institution must first be established, and this lengthy process cannot always be accomplished in the requested time frame. The earlier a request is made, the greater the likelihood of success.