Opportunities

Salary Information

CG27 - $25.99 - $28.74 per hour. 

Duties and Responsibilities

The Clerk IV provides essential clerical and administrative front-line support to the College of the North Atlantic's Baie Verte Campus. The wide range of duties that ensure efficient campus operations and excellent service delivery include:

• Serving as the initial point of contact for students, staff, and the general public by providing front-line reception services; respond to inquiries in person, by telephone, and via email, and appropriately direct requests to the relevant department.
• Administering and maintaining student accounts, including processing assessments, adjustments, and de-assessments. 
• Processing student applications from initial receipt through to decision, including verification of documentation, eligibility assessment, and status updates.  
• Entering, updating, and managing applicant and student data within the PeopleSoft admissions module.
• Managing student registration activities, including course enrollment, withdrawals, and program changes.
• Maintaining accurate and up-to-date student records for assigned programs. 
• Providing detailed registration information and guidance to current students and advanced standing applicants in advance of registration periods.
• Performing all functions within the PeopleSoft system related to student admissions and registration.
• Inputting, tracking, and reconciling instructor timesheets related to Customized and Continuous Learning. 
• Assisting in the coordination and delivery of registration, graduation ceremonies, awards events, and other student-related activities.
• Performing other related administrative duties as required to support the effective operation of the Campus.

Screening Criteria

• Diploma in Office Administration (equivalencies will be considered). 
• Recent, relevant experience in delivering front-line administrative and clerical support services.

Assessment Criteria

• Knowledge of general administrative administrative/clerical functions.
• Knowledge of the Microsoft Office Suite. 
• Client focused and commitment to delivering exceptional service.
• Ability to prioritize workload while meeting established deadlines.
• Ability to work in a confidential environment.
• Professionalism.
• Ability to effectively exchange information.
• Relationship building skills.

Conditions of Offer

• When requested by the Employer, a recent and satisfactory Certificate of Conduct must be provided.
• Verification of credentials and applicable licenses, certifications, and/or professional memberships as required for the position.

Conditions of Acceptance

College of the North Atlantic (CNA) recognizes the importance of and is committed to offering flexible work arrangements to its employees. The successful applicant may qualify for a telework arrangement within the province, subject to eligibility criteria. Where appropriate, consideration may be given to a primarily remote, hybrid, or ad-hoc arrangement. However, as a place-based organization, candidates are expected to report to the specified work location identified in this job posting, as all positions will involve some degree of on-site work, unless otherwise indicated.

Applicant Information

• This position is located at Baie Verte Campus.
• This is a casual position. Scheduling and hours of work may vary, with no guaranteed weekly hours.Applications must be submitted online through https://www.cna.nl.ca/careers/opportunities on or before the closing date stated for this job posting.
• It is the responsibility of the applicant to submit an application that demonstrates the required screening criteria. Applications that do not clearly and effectively demonstrate the required criteria will be screened out of the competition.
• Preference will be given to applicants who are a Canadian citizen, permanent resident of Canada, or those who are legally entitled to work in Canada.
• Applicants who elect to include a cover letter (optional) must upload cover letter and resumé as a combined document (PDF). 
• Information submitted as part of the application process must be clear, factual, and current to date of submission and is subject to verification.
• Applicants will be notified of their status throughout each stage of the recruitment process.
• An offer of employment is conditional upon the satisfactory completion and review of all pre-employment requirements by the College.
• The results from this competition may be used to fill similar vacancies.

Closing Statement

For more information about this job opportunity or should you require an accommodation as part of this recruitment and selection process, please contact Diane Grandy, Selection Board Chair, by email at diane.grandy@cna.nl.ca.

College of the North Atlantic (CNA) strives to create an organizational culture that welcomes and amplifies diverse perspectives, nurtures belonging and actively seeks to eliminate barriers to equity. We invite all interested individuals to apply, and as part of our shared commitment to the advancement of equity, diversity and inclusion (EDI) as a true reflection of CNA’s core values (Excellence, Integrity, Diversity, Respect and Transparency), we encourage applications from equity-seeking groups including, but not limited to, Indigenous Peoples, racialized persons, persons with disabilities, those who identify as women, and members of 2SLGBTQIA+ communities.

We appreciate your interest in College of the North Atlantic!