Opportunities

Salary Information

CG26 - $44,662.80 - $49,431.20 per annum

Duties and Responsibilities

• Providing administrative support to campus administration and the School of Health Sciences.
• Managing extensive and complex documentation for accreditation submissions for various programs under the School of Health Sciences.
• Providing administrative support to various academic activities such as program reviews, industry focus groups, accreditation site visits, etc.
• Recording minutes at program advisory committee meetings and providing support to stakeholder events that support program viability/currency.
• Overseeing itinerary/agenda for the Dean of Health Sciences as well as visiting accreditation teams.
• Coordinating meetings/teleconferences, booking resources, and answering telephone inquiries.
• Drafting various documents using Microsoft Word and completing Requests for Employment and purchase requisitions using PeopleSoft.
• Processing and submitting student documentation.
• Developing and maintaining an effective office records management system, overseeing inventory of supplies and mail distribution.
• Other related clerical duties as required.

Screening Criteria

• Diploma in Office Administration (equivalencies will be considered).
• Experience in administration, general administrative/clerical support.
• Knowledge of Peoplesoft (asset).

Assessment Criteria

• Knowledge of general administrative administrative/clerical functions including records management.
• Knowledge of computer applications.
• Effective communication skills.
• Organizational skills.
• Ability to multi-task and respond to multiple changing priorities.
• Relationship building skills.
• Client services/interpersonal skills.
• Ability to work independently with limited supervision or as part of a team.

Conditions of Offer

• When requested by the Employer, a recent and satisfactory Certificate of Conduct must be provided.
• Verification of credentials and applicable licenses, certifications, and/or professional memberships as required for the position.

Conditions of Acceptance

College of the North Atlantic (CNA) recognizes the importance of and is committed to offering flexible work arrangements to its employees. The successful applicant may qualify for a telework arrangement within the province, subject to eligibility criteria. Where appropriate, consideration may be given to a primarily remote, hybrid, or ad-hoc arrangement. However, as a place-based organization, candidates are expected to report to the specified work location identified in this job posting, as all positions will involve some degree of on-site work, unless otherwise indicated.

Applicant Information

• This position is located at Prince Philip Drive Campus.
• Applications must be submitted online through https://www.cna.nl.ca/careers/opportunities on or before the closing date stated for this job posting.
• It is the responsibility of the applicant to submit an application that demonstrates the required screening criteria. Applications that do not clearly and effectively demonstrate the required criteria will be screened out of the competition.
• Preference will be given to applicants who are a Canadian citizen, permanent resident of Canada, or those who are legally entitled to work in Canada.
• Applicants who elect to include a cover letter (optional) must upload cover letter and resumé as a combined document (PDF). Resumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.
• Information submitted as part of the application process must be clear, factual, and current to date of submission and is subject to verification.
• Applicants will be notified of their status throughout each stage of the recruitment process.
• An offer of employment is conditional upon the satisfactory completion and review of all pre-employment requirements by the College.
• The results from this competition may be used to fill similar vacancies.

Closing Statement

For more information about this job opportunity or should you require an accommodation as part of this recruitment and selection process, please contact Kristen Snow, Selection Board Chair, by email at  kristen.snow@cna.nl.ca.

College of the North Atlantic (CNA) strives to create an organizational culture that welcomes and amplifies diverse perspectives, nurtures belonging and actively seeks to eliminate barriers to equity. We invite all interested individuals to apply, and as part of our shared commitment to the advancement of equity, diversity and inclusion (EDI) as a true reflection of CNA’s core values (Excellence, Integrity, Diversity, Respect and Transparency), we encourage applications from equity-seeking groups including, but not limited to, Indigenous Peoples, racialized persons, persons with disabilities, those who identify as women, and members of 2SLGBTQIA+ communities.

We appreciate your interest in College of the North Atlantic!