Opportunities

Salary Information

HL09 - $43,705.00 - $56,815.95 per annum

Duties and Responsibilities

• Serving as the primary point of contact and liaising with internal and external stakeholders on behalf of both the Vice President of Finance & Administration, and the General Counsel.  
• Establishing and maintaining records and information management systems including databases and tracking systems.
• Organizing and maintaining the Vice President’s and General Counsel’s Outlook calendar, appointments, and meetings.
• Screening and prioritizing incoming communications, including email and phone calls.
• Addressing inquiries and offering guidance to individuals inquiring.
• Coordinating travel arrangements, preparing itineraries, and managing expense reports.
• Collaborating with and supporting the broader Finance & Administration and General Counsel teams on various projects and processes.
• Creating and submitting requisitions, payment requests and employment requests for the Finance & Administration and General Counsel’s teams.
• Drafting, editing, and formatting correspondence, presentations, and reports.
• Preparing meeting agendas, recording minutes, and ensuring follow-up on action items.
• Monitoring operating budgets and working with the Budget department.
• Exercising independent judgment in the interpretation of Finance & Administration policies and providing guidance in the absence of the Vice President.
• Maintaining confidentiality and handling sensitive information with discretion.

Screening Criteria

• Diploma in Office or Business Administration (equivalencies may be considered)
• Experience providing related administrative support services to management

Assessment Criteria

• Knowledge of standard office procedures, protocols, and administrative functions
• Knowledge of records management practices
• Proficiency in office software/applications (word processing, spreadsheets/databases, and email/calendar management systems)
• Communication ability
• Problem solving skills
• Ability to manage time and tasks
• Adaptability
• Attention to detail
• Client-service oriented
• Interpersonal skills
• Professionalism
• Confidentiality

Conditions of Offer

• A recent and satisfactory Certificate of Conduct must be provided.
• Verification of credentials and applicable licenses, certifications, and/or professional memberships as required for the position.
  • Credentials obtained outside of Canada will require an evaluation to determine their Canadian educational equivalency. This evaluation must support the educational requirements for the position.

Conditions of Acceptance

College of the North Atlantic (CNA) recognizes the importance of and is committed to offering flexible work arrangements to its employees. The successful applicant may qualify for a telework arrangement within the province, subject to eligibility criteria. Where appropriate, consideration may be given to a primarily remote, hybrid, or ad-hoc arrangement. However, as a place-based organization, candidates are expected to report to the specified work location identified in this job posting, as all positions will involve some degree of on-site work, unless otherwise indicated.

Applicant Information

• This position is located at Headquarters.
• Applications must be submitted online through https://www.cna.nl.ca/careers/opportunities on or before the closing date stated for this job posting.
• It is the responsibility of the applicant to submit an application that demonstrates the required screening criteria. Applications that do not clearly and effectively demonstrate the required criteria will be screened out of the competition.
• Preference will be given to applicants who are a Canadian citizen, permanent resident of Canada, or those who are legally entitled to work in Canada.
• Applicants who elect to include a cover letter (optional) must upload cover letter and resumé as a combined document (PDF). Resumés should be in chronological order specifying education and employment in months and years including part-time and full-time employment.
• Information submitted as part of the application process must be clear, factual, and current to date of submission and is subject to verification.
• Applicants will be notified of their status throughout each stage of the recruitment process.
• An offer of employment is conditional upon the satisfactory completion and review of all pre-employment requirements by the College.
• The results from this competition may be used to fill similar vacancies.

Closing Statement

For more information about this job opportunity or should you require an accommodation as part of this recruitment and selection process, please contact Sarah Gaudon, Selection Board Chair, by email at sarah.gaudon@cna.nl.ca.

College of the North Atlantic (CNA) strives to create an organizational culture that welcomes and amplifies diverse perspectives, nurtures belonging and actively seeks to eliminate barriers to equity. We invite all interested individuals to apply, and as part of our shared commitment to the advancement of equity, diversity and inclusion (EDI) as a true reflection of CNA’s core values (Excellence, Integrity, Diversity, Respect and Transparency), we encourage applications from equity-seeking groups including, but not limited to, Indigenous Peoples, racialized persons, persons with disabilities, those who identify as women, and members of 2SLGBTQIA+ communities.

We appreciate your interest in College of the North Atlantic!